Why you should have a health information binder​

 
This may seem a little old-fashioned, but many patient advocates recommend taking the time to create a Health Information Binder. You’re already thinking “but everything is in my electronic health record” or “I keep that information in my phone.”  Here are some reasons it’s helpful to have a binder as well:

1. You may be in a hospital that’s not your usual hospital/health system. The electronic health record (EHR) systems should be able to “talk” to each other, but sometimes that doesn’t work so well. 
2. Does your phone have a passcode? If you’re not able to communicate, how will someone get in it to look for your important health information? What if you don't have your phone with you?
3. The binder can have more information than is kept in your EHR - for example, list of emergency contacts, updated advance directives, your own summary of your health history and current health status.

What should you put in your Health Information Binder?

• ​Personal and health information - such as date of birth, allergies, emergency contacts, and more
• Health insurance information - policy number, insurance company phone number, website/login information
• Medication list - name of medication, what is it for, dosages, schedule, pharmacy name and number. 
• List of health care providers - name, contact info
• Summary of medical history/health status - what are you currently being treated for, past illnesses/surgeries, family history
• Copies of recent and important test results
• Advance directives - health care power of attorney, living will/POLST, DNR order
• CampaignZERO: Families for Patient Safety checklists for hospital safety
• Notebook or note paper and pens to write: 
  • questions you want to ask
  • answers to your questions
  • instructions from providers 
  • medications prescribed or stopped    
  • tests ordered, results, next steps
  • lists/notes for post-appointment or post-hospital discharge plans and needs

Make sure your emergency contacts know where you keep your binder in case someone needs to bring it to the hospital.

Find a template here.

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